Start onboarding external employee

More information about agreements with external parties

• Courtesy privileges

  VU Amsterdam grants courtesy privileges to individuals working at the university who do not have a formal agreement with the university. This includes collaboration agreements or scientific exchanges, emeritus professors, interns who receive no remuneration, scholarship students, system users, or external PhD students not employed by VU Amsterdam but who are conducting PhD research at the university.

  People in this category are at the university to develop a specific expertise or possess qualifications that they are sharing with the university at the university’s invitation. They may not carry out any work of a structural nature and may not have any formal links with the university. For all the terms and conditions, see the Courtesy privileges page. 

  Arrange this using the Start onboarding external self-service option. To do so, use the blue ‘Take action now’ button on this page.

• Secondment agreement

  Anyone working temporarily at VU Amsterdam while employed elsewhere is covered by a secondment agreement. Arrange this using the ‘Start onboarding external’ self-service option. To do this, use the blue ‘Take action now’ button on this page.

  The cases below also involve secondments, but they are not arranged using the ‘Start onboarding of an external employee’ self-service option.

  • a VU Amsterdam employee who goes to work on a temporary basis for another employer
  • a VU Amsterdam employee who goes to work on a temporary basis elsewhere in the university (known as an internal secondment)

  More information about all these variants can be found on the Secondment agreement page. This also has the models for external and internal secondment agreements. 

• Freelancer with an Engagement Agreement

  There are instances where freelancers may carry out work at VU Amsterdam for payment who, by definition, are not actually employed by the university. In such cases, an Engagement Agreement (‘Overeenkomst van Opdracht’) is concluded between the freelancer and VU Amsterdam.

  VU Amsterdam uses two model agreements, namely:

  1. General Model Agreement | No employer position of authority
     There is no supervision on the part of the university, and neither party has a position of authority over the other. VU Amsterdam has a say only about the end-result and not how it is achieved.
  2. Model Agreement | Free replacement
     The same terms and conditions apply as with the General Model Agreement | No employer position of authority, with the contractor having the right to be replaced by a colleague, for which he or she is responsible.

  Arrange this using the ‘Start onboarding external’ self-service option. To do this, use the blue ‘Take action now’ button on this page.

  More information is available on the Freelancer with an Engagement Agreement page.

• Temporary work agency agreement

  You can request an employee from a temporary employment agency or employ an individual you have selected yourself through a temporary work agency agreement (shared recruitment / payroll).

  After the employee has been selected, the manager is responsible for the relevant administrative processes, using the Start onboarding external self-service option. To do this, use the blue ‘Take action now’ button on this page. 

  More information can be found on the page Temporary work agency agreement.

• Professor occupying an endowed chair

  Professors occupying an endowed chair do not have employment contracts with VU Amsterdam; instead, their chief place of employment is generally elsewhere and they are funded by an external organisation for their teaching and research duties in a discipline of social and scientific relevance that brings added value to the university.

  Arrange this using the ‘Start onboarding external ’ self-service option. Use the blue ‘Take action now’ button on this page.

  The appointments procedure is described on the Appointing a professor page.

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